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Frequently Asked Questions
What is the step-by-step process for booking a keynote speaker?
The first step is to share the key details of your event: goals, preferred topics, audience type, and budget range. Within 24 hours, we will send you a curated shortlist and arrange an alignment call.
Once expectations are set and the speaker is selected, we prepare a tailored proposal and take care of everything end-to-end: fee negotiation, contracts, briefing calls, logistics, and full coordination until the event is complete. After the event, we provide follow-up support to ensure everything has met your expectations.
The full process typically takes 2 to 8 weeks, depending on the speaker’s schedule and the event’s complexity.
How much does it cost to book a keynote speaker?
Booking fees vary widely depending on the speaker’s profile, demand, and type of participation, and the specific characteristics of each geographic market.
Typically, fees for local speakers range from $2,500 to $20,000 USD for experienced and well-recognized professionals. In the case of international celebrities or top-tier public figures, fees usually start at $25,000 USD (travel and logistical expenses are generally not included).
If you have a specific budget in mind, contact us and we’ll be happy to suggest the best available options.
What if I’m unsure about the type of speaker I need?
Not knowing the exact speaker is not a problem. We will guide you based on your event’s objectives, the message you want to reinforce, and the audience you aim to inspire.
Thanks to our unique combination of strategic consulting and speaker agency services –as well as our global network of partners– we can connect you not only with our own roster of speakers, but also with exclusive profiles from other bureaus and renowned industry leaders.
Does Thinking Heads take care of logistics and communication with the speaker?
Yes. We coordinate the entire speaking engagement process: contracts, content briefings, travel arrangements, accommodation, and scheduling.
We also set up alignment calls between the client and the speaker to ensure a seamless and efficient process for both sides.
How far in advance should I book a keynote speaker?
We recommend booking any keynote speaker 3 to 6 months in advance. However, Thinking Heads specializes in handling last-minute requests with agility.
Why work with a Speakers Bureau instead of contacting the speaker directly?
Booking keynote speakers through Thinking Heads guarantees total security:
– Solid Contracts: Legal protection and clear clauses regarding cancellations.
– Plan B: Immediate backup support in case of unforeseen events.
– Fiscal Compliance: Proper invoicing and adherence to regulations.
Furthermore, our trusted relationship with speakers strengthens reliability, speeds up response times, and helps avoid unnecessary processes.
What types of events and speaking formats do speakers participate in?
Our speakers are usually adaptable to various formats managed by Thinking Heads:
– Keynotes: Main stage presentations (45-60 min).
– Fireside Chats: Dynamic, informal on-stage interviews.
– Panels: Expert roundtable discussions.
– Workshops: Executive sessions or private meetings.
– Virtual Events: High-quality webinars and online conferences.
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